Enrollment

Children between the ages of 18 months and 12 years can be dropped off anytime.

Please download and complete our enrollment form:

Enrollment Form (PDF Form)


Our Policies

Hours of Operation

Clubhouse for Kids, LLC. is open 7:30 a.m. to 10:00 p.m. Monday through Thursday, 7:30 a.m. to Midnight Friday, 8:30 a.m. to Midnight on Saturday, and on Sundays, we are open from 11:00 am to 8:00 p.m.  We will be closed one day to observe the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas.

State licensing

Clubhouse for Kids, LLC. is licensed to operate by The Texas Department of Family and Protective Services. The license is posted in the office and shows the number of children that the center is licensed to serve.

Compliance reports from the Department and Evaluation Forms from Health, Building, and Fire Departments that inspected the building are available.

It is unlawful for Clubhouse for Kids, LLC. To discriminate in the enrollment of children upon the basis of race, color, religion, sex or national origin.

A current medical record must be on file at the center.

Emergency Authorization information must be maintained at the center.

Clubhouse for Kids, LLC. Operates under an Open-door policy.   We welcome parents to visit at any time.

The administrator and each care giver are required to report their suspicions of child abuse of child neglect.

Licensing standards and their enforcement is very important to follow for the benefit of the children.   Clubhouse for Kids, LLC., complies with applicable licensing regulations and standards.   These standards relate to our facility, staff, nutrition, health and safety procedures, care giver/child ratios and record keeping.   Clubhouse for Kids, LLC., is subject to inspection by state and city health, fire and licensing officals.

Possessions:

Each child will have a “cubby” for shoes, extra clothes, nap blankets and diaper bags if needed.    Everything needs to be labeled with your child’s name.   Clubhouse for Kids, LLC. will not be responsible for clothing or other personal items brought to the center.   We encourage you to have your child leave personal belongings at home.   Play guns, weapons and other toys that encourage aggressive play are never welcome.

Late Child Pick-Up:

A charge of $1.00 a minute per child will be assessed to parents who leave their child beyond regular closing time.   This fee is to be paid at the time of pick-up and will be paid directly to the staff person in charge.

                                               SAFETY

Arrival and Departure of your Child:

For the safety of your child and security reasons, there are certain regulations governing the arrival and departure of each child.

Clubhouse for Kids, LLC. is equipped with a safety door. It can only be opened by a caregiver inside the center. All children and parents will be escorted to the front desk. The parent will then sign in their child and leave a number where they can be reached. The parent will also sign out their child in same book at the front desk.   You will always be asked to show photo I.D.

If someone else were picking up the child other than the parent or guardian, he/she would be released to the people listed on the enrollment form after photo I.D. has been seen and copied. We must know in advance the name of the person picking up the child, especially if they are not on the enrollment form. We will ask you for written notice and then ask the person for Identification. We will then copy the I.D.   In situations of custody agreements, the center will follow the advice of court ordered documents.

All monies owed to Clubhouse for Kids, LLC.   Will be paid upon departure.

Children at Clubhouse for Kids, LLC.

No child shall ever be left alone. All children will be supervised at all times by a caregiver.

Phones are located in the office and kitchen area for emergency calls.

A fire emergency and weather alert plan is posted in each room.   It explains all actions to be taken by the staff in these situations.

Emergency Situations and Accidents:

There will always be at least one staff member trained and certified in First Aid and CPR at all times in the center. Instructions from the poison control center or a physician will be followed when providing first aid procedures or administering emergency medications.

In the event of an accident or emergency 911 will be called and the parent will be called. If the parent cannot make it to the center prior to the transport of a child by and emergency squad a staff member will accompany the child in the squad. All pertinent data and health record information will be transported with the child.

An incident/injury report will be completed by the caregiver in charge when the following occur:

1.   An illness, accident or injury which requires first aid treatment; or

2.   A bump or blow to the head; or

3.   Emergency transporting; or

4.   An unusual or unexpected event which jeopardizes the safety of the children or caregivers.

General emergencies include:

1. Any threats to the safety of the children due to environmental situations or threats of violence;
2. Natural disasters such as fire, tornado, flood, etc;
3. Loss of power, air conditioning, heat or water.

In Center Emergency Procedures:

1. Stay Calm
2. Bring children to secure location under caregiver supervision
3. The center will have a portable battery operated radio to listen for instructions and will remain in the location until told otherwise by the local authorities.
4. Reassure and comfort the children
5.   When it is safe to release the children follow our policy of approved pick-up.
6.   Please remember, we want to do everything we can to not frighten the children or cause any alarm.

Health

Food:

Snacks will be provided through out the day. The cost of snack is $.50 and drink is $.50. Snacks will include, but are not limited to cheese and crackers, yogurt, fresh fruit and goldfish etc.   Parents are welcome to bring in their children’s meals.

Rest Time:

Because we are a drop-in facility where children only come for a few hours, they may not need a rest time. Clubhouse for Kids, LLC., will provide mats and each child may bring a small blanket and pillow. Our rest area is located by the library.

Toileting:

If your child is still in diapers you must supply us with disposable diapers and wipes and any ointments you wish for us to use.

Children and Illness:

The following precautions will be taken for children suspected of having a communicable disease:

1. The center will immediately notify the parent of the child’s condition.
2. Any child with signs or symptoms of illness will be immediately isolated and discharged to his/her parent.
3. Any employee with the following signs or symptoms will be sent home and a substitute caregiver will be called in:

  • Diarrhea-more than one abnormal loose stool within a 24-hour period
  • Severe coughing, causing a child to become red or blue in the face or make a whooping cough or sounds
  • Difficult or rapid breathing
  • Yellowish skin or eye
  • Conjunctivitis (pink eye)
  • Temperature of 100.4 degrees taken by the auxiliary method when in combination with any other signs of illness
  • Untreated infected skin patches
  • Unusually dark urine and/or gray or white stools
  • Stiff neck
  • Evidence of lice, scabies, and other parasitic infestations. A child can not return to the center unless these infestations are gone.  A check by an employee trained in communicable disease will be necessary before the child can be re-admitted to the center.  A child with lice will not be permitted to return until all nits are gone.

4.   A child with any of the following signs or symptoms of illness will be immediately isolated from the other children.   The caregiver will determine decisions regarding whether the child should be discharged immediately.   The child, while isolated will be carefully watched for symptoms listed below:

  • Unusual spots or rashes
  • Sore throat or difficulty in swallowing
  • Elevated Temperature
  • Vomiting

5.   Clubhouse for Kids, LLC. policy regarding a “mildly” ill child is defined as one of the following:

  • A child who is experiencing minor cold symptoms, but who is not exhibiting any of the other symptoms listed above.
  • A child does not feel well enough to participate in activities, but who is not exhibiting any of the symptoms listed above.
  • These children can attend but will be carefully watched for signs and symptoms of a worsening condition.

6.   Clubhouse for Kids, LLC. will follow the Texas Department of Health “Child Communicable Disease Chart”.

7. Isolation of a child from a group means removing the child from the room, but not out of sight of a caregiver.

8. A child must have a doctor’s note to return to the center after having a communicable disease or illness, as deemed necessary by the administrator or be symptom free for 24 hours.

In the event of a communicable disease (chicken pox, mumps, measles, etc.) parents of the other children in attendance at the same time of said child will be notified by the center.

Medications:

Clubhouse for Kids, LLC. does not under any condition administer medication.

Behavior Guidance Policy

Clubhouse for Kids, LLC. understands that children need clear limits which are set in ways that do not negatively influence their self-esteem or keep them from developing their full human potential. We believe that all of the children should experience a safe fun atmosphere. Our open room environment provides the children with opportunities to explore within consistent, age appropriate limits. In general, limits are set to keep a child from hurting themselves, to keep a child from hurting others, or to keep a child from infringing on others property. Limits are set positively.  Each age group has similar needs for limits but useful techniques vary with the child’s developmental level. If behavioral issues occur, our philosophy is to enable the children to learn human values and take responsibility for their own actions. We work hard to minimize behavioral issues while having a positive environment for all the children.

When situations occur we will redirect the child. We will offer a different toy or suggest a new activity to the child who is showing undesirable behavior. The idea is to distract the child form a situation that may cause problems and find a more calming situation.

We also will explain to the child that their behavior was inappropriate and will show them an appropriate way to handle the situation.

We will always give the child attention for appropriate behavior and reinforce the positive actions.

If a “Time out” is needed the child will be redirected from the group. This will allow time to relax and not be influenced by peers. The process is as follows: The child is supervised in a separate area and will have access to activities and materials while in time out.

Guidelines For Immediate Disenrollment

Clubhouse for Kids, LLC. will disenroll any child whose behavior creates a risk of harm to the health and safety of other children and staff. A few examples of harmful behavior are:   a physical assault which results in a serious injury, setting or attempting to set fires, and bringing weapons to the center.

Other forms of Discipline

Our policy does not permit any of the following forms of discipline:

1. Emotional punishment, including embarrassment, humiliation, or frightening a child.

2. No physical restraints will be used to confine a child.

3. Discipline will not be imposed on a child for failure to eat, failure to sleep, or for toileting accidents.

4. Corporal punishment

5. Discipline will not include withholding food, rest or toilet use.

 

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